How to Save Emails from Gmail on Computer

Save emails from gmail on computer so that you can always access your most important messages. Gmail is one of the most common tools for an organization as well as personal users to send and receive messages.

Even if it functions flawlessly online, there are situations in which you might wish to have a safe duplicate of your emails on hand.

If you are concerned about account troubles, internet issues, or just want a trustworthy backup, this can be helpful.

This post will teach you some simple and efficient ways to save Gmail emails to your PC.

Why Save Emails on Your Computer?

You should keep your Gmail emails on your computer for the following reasons:

•   Long-term storage- Without depend on Google, old emails can be stored for many years.

•    Safety- You still have your emails in case something were to happen to your Gmail account.

•    Offline Access- You can also access your emails or messages even you are offline.

  
  

How to export Emails from Gmail to computer?

To save emails from gmail on computer follow the following methods according to your requirement:

1.   Use Google Takeout

Google Takeout method is most simple way to download all Gmail emails to Computer. It is a free service that lets you save a copy of your Google data, including Gmail messages.

• Go to the Google Takeout website (takeout.google.com).

• Sign in with your Gmail account.

• Click the “Deselect all” button then choose “Mail” from the give option.

• Choose the format you want (usually MBOX).

• Click “Create Export.”

• After some time, Google will send you a link to download the file. You can then store it to your computer. This method is best when you want to export emails to computer in bulk.

2.  Save Gmail Emails as PDF Files

 Sometimes, we wanted to save some important email as a pdf on computer. This method is the most reliable to save emails from gmail on computer in small numbers.

• Open the Gmail message you want to save.

• Tap on three- dot icon (in the top-right corner).

• Select “Print.”

• Instead of printing, choose “Save as PDF.”

• Save the PDF file to your computer. 

3.    Use an Email Client

Email clients involves apps such as Outlook, Thunderbird, and Apple Mail. These apps enables you to connect Gmail to your computer via IMAP or POP settings. Once setting up, your Gmail emails will be transferred to the computer automatically.

Follow these steps to save emails from gmail on computer:

• Download an email client (like Mozilla Thunderbird) and setup it.

• Visit to Gmail and create a new account.

• Enter your Gmail password to log in.

• Let the client sync with your Gmail account

Once sync finished, all your messages are saved locally. You can then archive emails to computer or move them to another format.

4.    Use Professional Ways to Backup Gmail

Gmail backup software is an effective choice for those who want to backup their emails on a regular basis with no effort. These programs are designed to automatically transfer your Gmail emails to your computer or another email account. Most operating systems let you to choose from a range of file formats, including PST, MBOX, and EML, which makes it simple to use your emails in other applications for example Thunderbird or Outlook.

Follow the procedure for smooth run:

• Install the backup software into your Computer.

• Log in with the passwords registered with your Gmail account.

• Choose the location and format in which you want keep your message.

• Begin the backup operation.

• As a result, the software will retrieve and securely store your Gmail messages.

  
  

Benefits of Email Backup Program: 

• Automation- Set up backups to run daily, weekly, or monthly in order to reduce human interaction.

• Security- Lots of software programs use safeguards like passwords or data encryption to protect privacy of your backups.

• Multiple formats – According to your needs, emails can be saved as PST, MBOX, EML, PDF, and other formats.

• Full mailbox backup - The ability to save emails, attachments, and folders altogether.

• Faster than manual methods- Large quantities of data can be stored up at a faster pace than manual methods.

• Easy restore option – Numerous tools enable you to restore your backup to Gmail or another email account.

  
  

Conclusion

You now understand the many methods how to save emails from gmail on computer. Simple techniques like saving as a PDF or more sophisticated choices like email clients and Gmail backup software are both available.

There is always a technique that works for you, regardless of whether you want to download all of your Gmail emails to your Computer or just a select handful.

You can protect your vital data by knowing how to export emails to a computer. Regularly backing up emails to a computer is always a smart idea. You can't predict when you will need them.

While some individuals choose to use free programmes to save gmail emails to computer, others prefer to use paid software. Keeping your essential emails accessible and safe is the same objective regardless of the approach you take.

Always keep in your mind that you are in charge once you have backed up your Gmail emails. Without depending on your Gmail account, you can view them offline, share them, or even save them for years. It's easy to keep prepared with features like Gmail backup services and the ability to archive emails to computer, staying prepared is simple.

People Also Ask:

1. Can I save Gmail emails to my computer?

Answer.  Yes, you can save Emails from Gmail on Computer by using Google Takeout method to download your entire Gmail messages or save individual emails as PDFs to your Computer.

2. Can I download all of my emails from Gmail?

Answer. Yes, you may export the entire data by using Google Takeout to download all of your Gmail emails.

3. How do I archive Gmail emails to my hard drive?

Answer. You can either use Google Takeout to download your whole mailbox or save each Gmail email as a PDF to your hard drive.